Lead Student Volunteers

Elevate Your SC Experience

Former SC student volunteers are encouraged to apply for a role within the Lead Student Volunteer program.

Who Are Lead Student Volunteers (LSVs)?

Lead student volunteers are valued leaders in student programs and work directly with committee members on a specific part of the conference. LSVs are experienced student volunteers who have demonstrated a passion for SC and desire to make a greater volunteer contribution to the field. As a member of the Lead Student Volunteer program, the students become junior committee members, providing them with the exposure and experience of being a committee member at SC. This opportunity allows students to foster professional relationships by working alongside the committee members within their assigned area. Additionally, it provides a fantastic pathway for students who are interested in becoming a full committee member once they are finished with their studies or just to learn how to organize events to become leaders in the research community. The program also offers both leadership training and mentorship opportunities.

Requirements

LSVs typically work more hours than student volunteers, and are required to attend several phone meetings in advance of the conference as well as to arrive in Dallas the Friday before the conference begins. They help select and train the rest of the volunteer team and mentor new students. This is an excellent opportunity for students looking to join the conference committee.

Age

If the applicant is applying for a non-SCinet LSV role, the applicant must be 18 years old before arriving on November 11, 2022.
If the applicant is applying for a SCinet LSV role, the applicant must be 21 years old before arriving on November 6, 2022.

Student Status

All applicants must be students, actively working towards the completion of a degree program, through the duration of the entire conference.
If the student status of a LSV should change (i.e, graduates) while involved in the Program, the Lead Student Volunteer program chair should be notified immediately.
Both full-time and part-time students are eligible to apply.
Both undergraduate and graduate students are eligible to apply.

Past Participation in SC

If applying for a non-SCinet LSV role, the applicant has at least one year experience participating as a student volunteer within the SC Conference series.
If applying for a SCinet LSV role, the applicant has at least one year experience participating as a student volunteer within SCinet.

Other SC Commitments

To ensure that applicants will have the time required to fully participate in the program and the conference at large, all applicants may not have other commitments at SC (such as working at your university’s booth or other programs) that exceed 10 hours during the duration of the conference.

Availability

LSVs are required to participate in committee meetings prior to the conference (starting in March) and actively collaborate with the committee members.
LSVs are required to work approximately 20 hours for the conference.
Non-SCinet LSVs are required to arrive the Friday, November 11, 2022 for orientation and must attend the entire conference (Sunday–Friday) and stay until Saturday, November 19, 2022.
SCinet LSVs are required to arrive Sunday, November 6, 2022 and stay until Saturday, November 19, 2022.

Roles Available

You can request to perform a number of LSV roles at SC:

Programs

Work with SC Planning Committee program organizers in a variety of areas.

Birds of a Feather (BoF) & Panels

Work with the BoF and Panel organizers to ensure smooth operations of these sessions on Tuesday, Wednesday, and Thursday.
Assist the committee as needed with issues that arise.
Help track and ensure student volunteers have checked into their shifts.
Monitor Slack for questions and concerns related to your area.

Exhibitor Forum

Work with the various Exhibits sub-committees to help organize and run both the Exhibitor Forum.
Assist the committee as needed with issues that arise.
Help track and ensure student volunteers have checked into their shifts.
Monitor Slack for questions and concerns related to your area.

Papers

Work with the Paper organizers to ensure smooth operations of these sessions on Tuesday, Wednesday, and Thursday.
Assist the committee as needed with issues that arise.
Help track and ensure student volunteers have checked into their shifts.
Monitor Slack for questions and concerns related to your area.

Posters & Doctoral Showcase

Work with the Poster organizers to ensure smooth operations of the main poster session on Tuesday and during setup earlier in the week.
Assist the committee as needed with issues that arise.
Help track and ensure student volunteers have checked into their shifts.
Monitor Slack for questions and concerns related to your area.

Tutorials Coordinator

Work with the Tutorial organizers to ensure smooth operations of these sessions on Sunday and Monday.
Assist the tutorials committee as needed with issues that arise.
Help track and ensure student volunteers have checked into their shifts.
Monitor Slack for questions and concerns related to your area.

Workshops Coordinator

Work with the Workshop organizers to ensure smooth operations of these sessions on Sunday, Monday, and Friday.
Assist the committee as needed with issues that arise.
Help track and ensure student volunteers have checked into their shifts.
Monitor Slack for questions and concerns related to your area.

Operations

Get to know the mechanics of the conference and fortify the attendee experience.

Live Events & Security

Work with the communications team to handle external guests.
Help with tours and serve an ambassador for guests.
Assist the Plenary/Keynote Chair with live events and coordination including placing reserved seating signs, and making sure rooms are prepared.

Local Arrangements

Assist the committee as needed with issues that arise.
Help track and ensure student volunteers have checked into their shifts.
Monitor Slack for questions and concerns related to your area.

Communications

Collaborate with the communications and Students@SC committees before and during SC to develop and implement a social media presence for the conference.
During the conference, work with the entire social media team to post to social media and promote important events.
Collaborate with the Students@SC Communications Liason to assist with publications, blogs, and videos to promote Students@SC programs.

Wayfinding (Information Booth)

Provide support to the Wayfinding Chair before and during the conference by helping develop and update documentation.
Assist the committee as needed with issues that arise.
Help track and ensure student volunteers have checked into their shifts and help find replacements when the booth is understaffed.
Monitor Slack for questions and concerns related to your area.

Students@SC

Use your familiarity with Students@SC to help the program excel.

Student Cluster Competition (SCC)

Monitor the competition along with the committee for issues, conflicts, and cheating.
Engage with and hand out swag to visitors.
Serve as a liaison to teams, helping them locate committee members when needed.
Go through the power outage procedures if and when power is turned off.
Herd the students to events where their attendance is required.
Help out with our post-mortem session where students provide feedback.
Manage the SCC social media accounts during the conference.
Monitor Slack for questions and concerns related to the SCC.

Student Headquarters Office Manager

Help the Student Volunteer committee manage the Student Headquarters Office and coordinate volunteer operations during the conference.
Update shift schedules in online tool (Linklings), and serve as the point of contact for volunteers working in the office.
Monitor Slack for questions and concerns related to your area.
Dispatch (regular) student volunteers working in the office when additional support is needed.

Student Networking & After Hours Events

Assist the Student Volunteers committee in planning networking and social events, including orientation activities and icebreakers.
Coordinate the lightning talks and other ad-hoc events in the Student Headquarters.
Assist in after hour events in the Student Headquarters.

Students@SC Operations

Work with the Students@SC committee leading up to and during the conference on the organization and execution of Students@SC Events at the conference.

SCinet

Assist those who design and build the world's most powerful temporary network.

SCinet

Assist the SCinet committee as needed.
Help track and ensure student volunteers have checked into their shifts.
Monitor Slack for questions and concerns related to your area.

Lead Student Volunteer Applications

Apply on the SC submissions website.