Virtual Office/Business Manager
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Parallel Works
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Remote
SessionJob Postings
DescriptionAre you an experienced virtual office manager? Do you find new technologies like High Performance Computing (HPC), machine learning and artificial intelligence (ML/AI) intriguing? Are you a detail-oriented, self-starter who enjoys coordinating the crucial administrative components at the heart of a technology start-up? If so, you might be interested in a position as a Virtual Office Manager at Parallel Works.
As Parallel Works Virtual Office Manager, you will have the opportunity to support a technology engineering and sales team in a cross-functional, distributed environment. Parallel Works is a leader in democratizing high performance computing technology to support compute-intensive research across academia, government, and industry. We are advancing our world-class technology platform and looking for a well-organized Virtual Office Manager who enjoys managing key office administration responsibilities from tracking and managing accounts payable/receivable, to designing internal organizational systems and customer and partner relationship documentation, to tracking the financial runway.
The ideal candidate is an experienced office manager with excellent organizational and communication skills.
As Parallel Works Virtual Office Manager, you will have the opportunity to support a technology engineering and sales team in a cross-functional, distributed environment. Parallel Works is a leader in democratizing high performance computing technology to support compute-intensive research across academia, government, and industry. We are advancing our world-class technology platform and looking for a well-organized Virtual Office Manager who enjoys managing key office administration responsibilities from tracking and managing accounts payable/receivable, to designing internal organizational systems and customer and partner relationship documentation, to tracking the financial runway.
The ideal candidate is an experienced office manager with excellent organizational and communication skills.
RequirementsOBJECTIVES OF THIS ROLE
● Ensure peak organizational operations
● Provide suggestions for preventative measures by identifying issues
● Assist in the implementation of policies and procedures, measure outcomes against standards, and improve operational flow when possible
● Coordinate internal and external resources and cultivate relationships with vendors
● Oversee virtual office interactions, responding to requests and questions
RESPONSIBILITIES
● Organize, update, and maintain confidential business records including: financial, personnel, insurance, grant management, partner, and customer documentation
● Provide direct administrative support as needed including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list
● Assist in the implementation of employee recruiting processes
● Provide administrative support for developing and maintaining Human Resources policies and procedures
SKILLS and QUALIFICATIONS
● 2+ years of office management experience
● Strong time-management and people skills, flexibility, and multitasking ability
● Advanced computer skills and experience with online platforms
● Proficiency with Microsoft Office and aptitude to learn new software and systems
● Experience developing internal systems
● Ability to handle confidential information
Company DescriptionAbout Us
Do you like high performance computing and empowering researchers? Parallel Works is a Chicago-based startup whose SaaS platform makes high performance computing (HPC) workflows easy, fast and collaborative on hybrid cloud and in supercomputing environments. The platform acts as middleware between wide ranges of computing resources and allows organizations to leverage their resource, billing and user hierarchies in a uniform way. Our customers range from small and nimble startups, to government agencies, to global manufacturing companies.
The interview process includes a panel interview and an assessment designed to highlight your relevant skills.
Parallel Works is an Affirmative Action, Equal Opportunity Employer. As part of our standard hiring process for new employees, employment with Parallel Works will be contingent upon successful completion of a comprehensive technical evaluation and a background check.
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2022-11-08
Event Type
Job Posting
TimeWednesday, 16 November 202210am - 3pm CST
Location