SC holds most function and meeting space in the major hotels located near the convention center. The space is made available to contracted exhibitors through a process that begins in February of the conference year. For companies that also submit a sleeping room block request, we attempt to locate as many of those rooms as possible within the same hotel.
SC will assign function space for exhibitors in participating properties based on your request. This includes a best-effort to meet your priorities for hotel proximity, function space layout/use, and most importantly, occupancy. Note that we will assign occupancy based on the fire marshal-approved (pre-COVID) numbers for specific layouts. As you make your requests, please consider how continued COVID protocols may influence or reduce the allowable occupancy in a space.
The hotels with which SC holds contracts for function space at this time are:
- Omni Dallas Hotel
- Dallas Marriott Downtown
- Magnolia Dallas Downtown
- Adolphus Hotel
- Sheraton Dallas
- Hyatt Regency Dallas
- Fairmont Dallas
- Westin Dallas Downtown
Generally, the SC contracts with these hotels includes a no-charge for space rental clause; however exhibitors are expected to purchase catering and/or AV through the hotel. Assignments will be made by an authorized contractor in an iterative process according to each company’s accumulated “SC exhibitor priority points” and past history of usage. Once all requests have been processed, SC will release the assignments and unused space back to the hotels who will then work directly with exhibitors on details and a contract.
There may be a penalty for reserving function space and then not using it. Deadlines and details will be provided to all exhibitors holding signed agreements with SC22.
Cancellation fees for Exhibitor Function Space will be billed by Hall-Erikson as part of your SC22 account. Cancellation fees are applicable to exhibitors once function space is accepted.
The cancellation of any function space reservation will result in a cancellation fee of $100 per function room per day.
Request Space
If you are interested in securing function space, please submit your request form no later than March 4, 2022. The submission system does require that you establish a login account in advance.
Important Deadlines
February 14, 2022
Requests open
March 4, 2022
Requests close
March 11–April 1, 2022
Exhibitors receive allocations
Exhibitor Housing
Information on sleeping room blocks, including deadlines for early-assignment, allocation, occupancy lists, and cancellation.
